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Notice of Meeting COUNCIL
Date and time
of Meeting WEDNESDAY, 6TH MARCH, 2024 AT 6.05 P.M.
Venue HYBRID MEETING
MEMBERS ARE ASKED TO NOTE THE TIME OF THE MEETING.
PRAYERS WILL BE SAID AT 6.00 P.M.
Agenda
PART 1
1. Apologies for absence.
[View Minute]
2. (a) To hear the roll call of Members.
(b) To receive declarations of interest and the nature of such interests under the Council’s Code of Conduct.
(Note: Members seeking advice on this item are asked to contact the Monitoring Officer or Democratic Services at least 48 hours before the meeting.)
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3. To approve the minutes of:
(i) The three Special meetings held on 20th November, 2023 at 6.05 p.m., 6.35 p.m. and 7.05 p.m.;
(ii) The meeting held on 4th December, 2023; and
(iii) The two Special meetings held on 15th January, 2024 at 6.05 p.m. and 6.10 p.m.
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4. Questions from the Public –
4 questions have been received.
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5. To receive any announcements from the Mayor, Leader, Members of the Cabinet and the Chief Executive and to receive any petitions submitted by Members.
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6. To consider the following Notice of Motion [submitted by Councillors Dr. I.J. Johnson and M.J. Hooper] –
Amendment to Constitution 4.24.5
Council welcomes the introduction of electronic voting, which allows Members to vote promptly on matters under discussion, and is usually quicker than a roll-call.
However, such a roll-call of Members provides transparency to other Councillors and the public about Councillors’ votes.
Under the current Constitution, six Members are required to request a recorded vote, when the technology allows us to receive this information without such an archaic procedure.
In order to improve transparency, Council amends Article 4.24.5 of the Constitution as follows:
‘4.24.5 Recorded Vote
A member may ask for the names for and against the motion or amendment or abstaining from voting to be taken down in writing and entered into the minutes.’
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References –
7. Final Governance and Audit Committee Annual Report 2022/23 – Governance and Audit Committee: 11th December, 2023.
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8. Guide to Public Speaking at Planning Committee Review – Planning Committee: 25th January, 2024.
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9. Public Speaking at Public Rights of Way Sub-Committee Meetings – Planning Committee: 25th January, 2024.
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Reports of the Chief Executive –
10. Use of the Chief Executive’s Emergency Powers.
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11. Consultation with Non-Domestic Ratepayers.
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Report of the Monitoring Officer / Head of Legal and Democratic Services –
12. Amendments to the Council’s Constitution.
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13. To consider the following proposal(s) from the Executive in relation to the Council’s Policy Framework and Budget
N.B. The reports which are the subject of the references in respect of Agenda Item 13(a) – (g) above have already been circulated to Members with the Cabinet agendas for 14th December, 2023, 25th January, 8th February, 22nd February and 29th February, 2024. However, to assist Members in considering the Budget proposals, copies of the reports in respect of Agenda Items 13(d) to 13(f) are included within the agenda.
** Please note: The Cabinet references will be circulated to Members prior to the meeting.
****Further copies are available from the Democratic Services Office if required**.
14. To set the Council Tax 2024/25.
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15. To inform the Council of the Use of the Urgent Decision Procedure under Article 15.14 of the Constitution.
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Item
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Date of Meeting
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Minute No.
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(a) Vale of Glamorgan Polling District and Places Review 2023 (4)
[View Minute]
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30th November, 2023
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C167
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(b) Nominations for the Roles of Independent Board Member representing Local Authorities to the Cardiff and Vale University Health Board and the National Joint Committee for the National Adoption Service and Foster Wales (5)
[View Minute]
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30th November, 2023
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C170
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(c) Final Housing Revenue Account (HRA) Budget Proposals 2024/25, Rent Setting 2024/2025 and Housing Revenue Account Business Plan 2024/25 (6)
[View Minute]
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11th January, 2024
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C196
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(d) Initial Budget 2024/25 and Medium Term Financial Plan 2024/25 to 2028/29 Proposals for Consultation (5)
[View Minute]
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18th January, 2024
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C206
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(e) Draft Capital Programme Proposals 2024/25 to 2028/29 (5)
[View Minute]
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18th January, 2024
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C207
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(f) Acquisition of Residential Properties in the Vale of Glamorgan (2)
[View Minute]
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25th January, 2024
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C222
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(g) Vale of Glamorgan Enterprise Centre (Part I) (3)
[View Minute]
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25th January, 2024
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C224
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(h) Vale of Glamorgan Enterprise Centre (Part II) (3)
[View Minute]
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25th January, 2024
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C228
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(i) Draft Vale of Glamorgan Council Annual Delivery Plan 2024-25 (3)
[View Minute]
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22nd February, 2024
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C248
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16. To receive questions and answers pursuant to Section 4.19.2 – 4.19.9 of the Council’s Constitution (i.e. questions on any matter in relation to which the Council has powers or duties or which affects the Vale of Glamorgan).
[View Minute]
17. Any items which the Mayor has decided are urgent (Part I).
PART II
THE PUBLIC AND PRESS MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION OF THE FOLLOWING ITEM(S) IN ACCORDANCE WITH SECTION 100A(4) OF THE LOCAL GOVERNMENT ACT 1972.
18. Any items which the Mayor has decided are urgent (Part II).
Rob Thomas
Chief Executive
29th February, 2024
A version of this Agenda is also available in Welsh
Local Government (Access to Information) Act 1985 -
Inspection of background papers - In the first instance, enquiries should be made of J. Rees, Tel: Barry (01446) 709413
E-mail: democratic@valeofglamorgan.gov.uk
Distribution: To all Members of the Council
PLEASE NOTE: Council meetings will be held in line with the Council’s Multi-Location Meetings Policy which details at paragraphs 21.2 and 21.3 which meetings will be held on a hybrid and remote only basis.
Meetings of the Vale of Glamorgan Council will also be livestreamed, except where Part II matters are wholly or in part being considered, in accordance with the Council’s Multi-Location Meetings Policy.
If taking part, this means that you are being recorded both visually and in sound with the meeting being transmitted on the internet. This is done for the purposes of supporting and promoting democratic engagement and public interest. We will retain the data for 6 years and then offer it to the archivist at the Glamorgan Records Office for permanent retention. You have the right to apply to access, rectify, restrict, object or erase this data. The Information Regulator is the Information Commissioner who can be contacted https://ico.org.uk/. The Data Protection Officer for the Council can be contacted at DPO@valeofglamorgan.gov.uk.
Meetings that are held on hybrid basis will take place in the Council Chamber and online. Generally the public gallery in the Chamber is not filmed. However, by entering the meeting room and using the public seating area you are consenting to being filmed and to the possible use of those images and sound recordings for livestreaming and/or training purposes.
Meetings that are held Remotely
A Member wishing to attend the Civic Offices e.g. from the Council Chamber, in order to access/ attend a remote meeting, via the use of their Council device using the Council ICT network to join the meeting can do so, but they are requested to notify Democratic Services in advance of the meeting particularly when the meeting is held in the evening so that building security can be notified.
Members of the public who may wish to observe the live broadcast of the proceedings of a meeting being held on a remote meeting basis and are unable to do so from home, will be able to view the live broadcast from a designated area at the Civic Offices in Barry, subject to notification of attendance being received no later than one working day before the date of the meeting.
If you have any queries regarding this, please contact democratic@valeofglamorgan.gov.uk or telephone 01446 709413.
https://www.valeofglamorgan.gov.uk/en/our_council/Council-Structure/minutes,_agendas_and_reports/minutes,_agendas_and_reports.aspx